FINANCIAL REPORTING
STATEMENTS / GENERAL LEDGER AND CONSOLIDATION

FUNCTION DESCRIPTION

The purpose of this function is to provide expertise and support to the Ministry in fulfilling the department's responsibility for financial reporting, statement preparation and consolidation. 

Typical activities include:

Forecast Reporting - coordinate ministry revenue and expenditure forecast; input into budget/forecast system; ensure accuracy and reasonableness; prepare forecast reports and documentation; prepare variance analysis.

IMAGIS and General Reporting - design, produce and distribute IMAGIS and other expenditure/revenue reports; manage reporting trees and security access to financial systems.

Financial Statement Preparation - process adjustments, consolidate entries; prepare financial statements and annual report information.

Coordination with Auditor General - coordinate with A.G. the issuance of audited financial statements and the year end audit review.

POSITIONS

CLIENTS/STAKEHOLDERS

Internal Stakeholders:

• Minister
• Deputy Head
• Senior Executive of the Department
• Senior Financial Officer
• Chief Executive Officer
• Boards
• Program/Worksite Managers

External Stakeholders:

• Finance
• Revenue
• Treasury Board
• Standing Policy Committee
• Auditor General
• Legislative Assembly
• Public

EXPERTISE REQUIRED

Financial Reporting & Forecasting:

• Knowledge of IMAGIS data tables and in both GL and HR.

• Knowledge of AP and HR modules for researching anomalies.

• Excellent skills in Query, nVision and Excel for designing reports.

• Excellent consulting and communication skills to determine what information the client needs for their business.

• strong analytical skills for determining trends and providing analysis of forecasts prepared by worksites.

• Expertise in IMAGIS Budget Module to provide support and training to worksites entering forecast data.

• Knowledge of other databases - such as program databases - that may be necessary for reporting purposes.

• Ability to communicate financial information to an audience whose expertise is not in finance.

• Knowledge of department business.

Financial Statements:

• Strong knowledge and understanding of Generally Accepted Accounting Principles (GAAP) and Public Sector Accounting Board (PSAB) practices.

• Must be able to understand and speak to issues that may be raised by Auditor General during their review.

• Understanding of the IMAGIS system from which the statements are prepared in order to efficiently and accurately prepare supporting documentation required for the statements, consolidation of the statements and working papers.

• Ability to work with information systems so that discrepancies - particularly with consolidation - can be researched and resolved.

UNIQUE FEATURES

Because of the complexity of the systems being used to gather financial information, this function needs to be comfortable with the technology and tools used to extract information.  The function will need to use IMAGIS tools such as Query and nVision extensively in order to provide the information needed by the ministry within tight deadlines.  Understanding of legacy systems that interface with IMAGIS is necessary to determine additional information that may be useful for the client as well as any gaps that may exist.  Because IMAGIS reporting platforms on the Excel spreadsheet, skills in using the application should also be developed.

The proliferation of new techniques for "data mining" such as Web based information cubes that provide wider access to users will require an understanding of these new tools to know where possible differences may exist so that managers understand if there are disagreements on the numbers.